1. NAME & NATURE
1.1. The name of the Branch is the SPORTING SHOOTERS’ ASSOCIATION OF AUSTRALIA - CONSERVATION AND WILDLIFE MANAGEMENT (SA) INCORPORATED commonly known as SSAA – C&WM hereinafter referred to as the Branch.
1.2. The office of this Branch shall be at Adelaide or such other places in the state of South Australia as may be determined at Annual General Meetings.
1.3. As a constituent part of the SPORTING SHOOTERS’ ASSOCIATION OF AUSTRALIA INCORPORATED and the SPORTING SHOOTERS’ ASSOCIATION OF AUSTRALIA (SOUTH AUSTRALIA) INCORPORATED this Branch accepts and adheres to the constitutions of those bodies except where there shall be any inconsistency and in such case this Constitution or any matter or thing done pursuant to this Constitution shall prevail.
2.1. In this Constitution unless inconsistent with the context, the masculine includes the feminine, the singular, the plural and vice versa and the following words and expressions shall have the meanings set out against them.
2.2. S.S.A.A. (National) means SPORTING SHOOTERS’ ASSOCIATION OF AUSTRALIA INCORPORATED being the Australian National body of the SPORTING SHOOTERS’ ASSOCIATIONS.
2.3. S.S.A.A. (State) means SPORTING SHOOTERS’ ASSOCIATION OF AUSTRALIA (SOUTH AUSTRALIA) INCORPORATED, being the South Australian State body of the S.S.A.A.
2.4. C&WM means Conservation and Wildlife Management (SA) Inc., being this Branch and a member of S.S.A.A. (State and National).
3. AIMS AND OBJECTS
3.1. The achievement and maintenance of a favourable environment to promote the sport of hunting, conservation and wildlife management, firearm related activities and other related activities as approved by this Branch, S.S.A.A. (State) and S.S.A.A. (National).
3.2. To raise the awareness of the Branch and wildlife management in the public esteem by promotion of a better understanding between public, land-managers, sporting shooters and hunters.
3.3. To seek improvements in the laws pertaining to firearms, and to support or oppose proposed amendments to existing legislation.
3.4. To seek improvements in the laws pertaining to wildlife (indigenous and introduced) and conservation, and support or oppose proposed amendments to existing legislation.
3.5. To encourage all hunters and shooters to abide by a strict code of ethics as endorsed and promoted by S.S.A.A. (National).
3.6. To ensure all Branch activities are undertaken in accordance with the policies, procedures, instructions, laws, etc. as approved by Council.
3.7. To provide assistance and education for all eligible people in the art of shooting, safe handling of firearms, hunting, field etiquette and knowledge of laws relative to shooting hunting, and where applicable conservation.
3.8. To cooperate with, support, establish, and or sponsor projects for the conservation of native fauna and flora, either on an individual species level or at a habitat or landscape level.
3.9. To represent this Branch at all Meetings of S.S.A.A. (State).
3.10. To do all such other things as are conducive or incidental to the attainment of the above aims and objectives or any of them.
4.1. the purchase, taking on lease or in exchange, and the hiring or otherwise acquiring of any real or personal property that may be deemed necessary or convenient for any of the aims, objectives and purposes of this Branch;
4.2. the buying, selling, and supplying of, and dealing in goods or specified goods which may be deemed necessary or convenient for any of the aims, objectives and purposes of this Branch;
4.3. the construction, maintenance, and alteration of buildings or works necessary or convenient for any of the aims, objectives and purposes of the Branch;
4.4. the accepting of any gift, whether subject to a special trust or not, for any one or more of the aims, objectives and purposes of the Branch;
4.5. the taking of such steps from time to time as the Council in General Meeting may deem expedient for the purposes of procuring contributions to the funds of this Branch, by way of donations, subscriptions or otherwise;
To implement the aims, objectives and purposes of this Branch, the Branch shall also be deemed to have the following powers;
4.6. the printing and publishing of such newspapers, periodicals, books, leaflets, or other documents as the Council in General Meeting may think desirable for the promotion of the aims, objectives and purposes of this Branch;
4.7. the borrowing and raising of money in such a manner and on such terms as the Council may think fit or as may be approved or directed by resolution passed at a General Meeting; and securing the repayment of money so raised or borrowed or the payment of a debtor liability of this Branch by giving mortgages, charges or securities upon or over all or any of the real or personal property of this Branch;
4.8. the making of gifts, subscriptions or donations;
4.9. the establishment and support, or aiding in the establishment and support of any other Branches formed for any of the aims, objectives and purposes of this Branch, that the Council may be agreeable to;
4.10. the doing of all other things as are incidental or conducive to the attainment of the aims, objectives and purposes of this Branch as specified in the foregoing provisions;
4.11. where it furthers the objectives of the Branch to amalgamate with any one or more other organisations having similar objectives, the other organisation(s) must have Rules prohibiting the distribution of its (their) assets and income to members; and must be exempt from income tax.
5.1. Membership of this Branch shall be available to any person being a Member of S.S.A.A. (National) who subscribes to the Aims and Objectives of this Branch and this Constitution on a year to year basis and subject to the Constitution conditional upon payment of the prescribed Membership fee and will comprise of financial Members of five classes being Ordinary Membership, Family Membership, Life Membership, Honorary Membership and Junior Membership.
5.2. Ordinary Membership shall be available to all persons over the age of eighteen (18) years of good standing in the community. This membership class consists of two categories: Adult; being any person eighteen (18) years or over and Pensioner; being any person holding the appropriate pension concession identification. Both membership classes shall have equal rights, benefits and privileges.
5.3. Family Membership shall be available to the spouse of an Ordinary Member and any child or children of those Members under the age of eighteen (18) years and residing at the same address as the Ordinary Member. Adult Family Members shall have all the rights, benefits and privileges of Ordinary Membership.
5.4. Life Membership: An Ordinary or Adult Family Member may be elected to the position of Life Membership. The prospective Life Member must be proposed and seconded by two (2) Ordinary, Life or Adult Family Members to Council. Council must investigate the proposal based merely on merit and for exceptional services rendered to this Branch. If the prospective Life Member nomination is approved by Council then the question of Life Membership status shall be referred to and appear on the Agenda of the next Annual General Meeting for the consideration of that Meeting. Any deliberation on the motion before any Meeting must be in the absence of the nominee.
5.5. The election to Life Membership shall exempt such person from payment of any further Membership subscription, but such person shall enjoy all the other rights and benefits of an Ordinary Member including the power to vote for or against any motion and the right to serve on any Council or Committee if elected.
5.6. Honorary Membership: The prospective Honorary Member must be proposed and seconded by two (2) Ordinary, Life or Adult Family Members to the Council. Council is to investigate the proposal. If the prospective Honorary Member is approved by Council the matter will be referred to and appear in the Agenda of the next Annual General Meeting. Vote by secret ballot must be taken in the absence of the nominee.
5.7. Once elected, an Honorary Member shall hold that status for such period as the Annual General Meeting may deem expedient and he shall be entitled to all privileges of Membership except that he will not be eligible to vote at any Annual General Meeting or Special General Meeting or to serve as a Member of the Council.
5.8. Junior Membership shall be available to any person under the age of eighteen (18) years of good standing in the community. Such a Member shall not be eligible to vote at any Annual General Meeting or Special General Meeting.
5.9. Application for Ordinary, Family, Junior shall be made on the prescribed form and lodged with the Branch Secretary.
5.10. Upon receipt of an application form such new members shall be subject to a mandatory probationary period of at least six (6) months. The Council may terminate or refuse Membership without refund of any fees paid. Upon being accepted as Members of this Branch the successful applicant will assume all the rights and responsibilities of the appropriate class of Membership.
5.11. All Members shall adopt and adhere to this Constitution and the By-Laws or Rules as may be expedient for the running of the Branch.
6. ANNUAL GENERAL MEETINGS
6.1. The Annual General Meeting of this Branch shall be held in the month of September each year or as soon as possible thereafter. All Members shall be given prior notice in writing at least thirty (30) days before the Meeting for the following purposes;
6.2. To receive the annual report and financial statements submitted by the officers of this Branch.
6.3. To elect the office bearers as all elected offices of this Branch automatically become vacant at the Annual General Meeting and office bearers shall be elected as follows;
6.4. Nominations in writing for election to office for the ensuing twelve (12) months must be in the hands of the Secretary fourteen (14) days prior to the Annual General Meeting and be signed by a proposer, a seconder and the nominee, all of whom must have been financial members for a period of more than six (6) months.
6.5. The election of the Council and Council Members shall take place at the Annual General Meeting and the Terms of Office shall be for one year except when the date of the Annual General Meeting is altered under sub-section 6.1.
6.6. If insufficient written nominations for Council and Council Members are received then the Chairman may call for nominations from Ordinary, Life and Adult Family Members present at the Annual General Meeting.
6.7. Notwithstanding sub-section 6.3, all elected or appointed officers of this Branch shall be eligible for re-election or re-appointment, with the exception of the President, who shall be limited to a maximum of three consecution Terms of Office.
6.8. To decide on any resolution or business which may be duly submitted to the Meeting under this Constitution and By-Laws of which twenty one (21) days prior notice shall have been given to the Secretary.
6.9. The President of this Branch shall be Chairman at all Meetings of this Branch. If he shall not be present, the Vice-President shall take the chair and if there be no Vice-President present, the Secretary shall take the chair and if there be no Secretary present, the delegates shall elect one of their number as Chairman.
At all meetings of this Branch
7.1. The Chairman's decision on points of order shall be final. The Chairman's declaration of the result of any ballot shall be conclusive.
7.2. In the event of an equality of votes on any issue the Chairman shall declare the motion lost.
7.3. In the event of a Member having reasonable doubt as to the declared result of a show of hands he may call a point of order and request a ballot.
7.4. The Chairman shall not have a vote.
8.1. All voting shall be by show of hands unless a motion is passed at that meeting, calling for a secret ballot.
8.2. Only Ordinary, Life and Adult Family Members of this Branch present at the Meeting shall have the right to vote at meetings, with the exception of sub-section 8.3. These Members must be able to produce proof of current financial Membership to both SSAA (National) and C&WM. They must also have been Members for a period of not less than six (6) months.
8.3. Proxy votes will be accepted at the Annual General Meeting. Current financial Ordinary, Life and Adult Family Members of this Branch may authorize a delegate to vote on their behalf. A letter of authorization must be in the hands of the Secretary prior to the commencement of the meeting, naming the proxy delegate and to be signed by the absent member. Any member may delegate, by proxy, another person, whether a member or not, to vote on their behalf, and shall be deemed to be present for the purpose of voting and shall not form part of the quorum.
9. EXTRA-ORDINARY GENERAL MEETINGS
9.1. An Extra-Ordinary General Meeting of this Branch shall be called at the written request of any three of the Council Members or at the request of twenty-five (25) or more Ordinary, Life or Family Members provided that the objectives for which the Meeting is desired are set out in the written request. Such Meeting shall be convened not less than twenty-one (21) days nor more than forty-two (42) days after receipt by the Secretary or President of such request.
10. CORPORATE POWERS
10.1. The corporate powers of this Branch expressed or implied, shall be vested in and exercised by the Council of Management (hereinafter referred to as the Council).
11. COMPOSITION OF THE COUNCIL OF MANAGEMENT
11.1. The Council of Management (hereinafter referred to as the Council) will comprise of not less than six (6) members, and not more than ten (10) members, all of whom shall be elected at the Annual General Meeting. The President, Vice-President, Secretary, Treasurer and six (6) Council Members, all of whom shall be elected at the Annual General Meeting, provided however, that not more than one person whose primary occupation is in the arms and ammunition trade shall hold office or be entitled to be a Councillor. Any person whether a Member or not may be co-opted by the Council to serve on Sub-committees.
11.2. If the office of Secretary and Treasurer are combined, then the minimum number of members comprising Council shall be five (5).
11.3. If there shall be passed a motion of "no confidence" against a person who is an Office Bearer, Councillor, or Member of any other Sub-committee of this Branch then such person shall immediately be deemed to have resigned and may not hold any office within this Branch for a period set by the Council at that meeting.
11.4. If any member of Council is absent without leave or fails to convey to the Chairman an apology for such absence on three (3) or more consecutive meetings of Council then Council may dismiss that person and fill the vacancy created, by appointing another Councillor.
11.5. The Council shall be responsible for promoting and carrying out the objectives and powers of this Branch and shall have the care, control, management and conduct of all property Sub-committees, Sections and affairs of this Branch and may enter into agreements, contracts or arrangements in relation thereto.
12. EXECUTIVE COMMITTEE
12.1. The Executive Committee shall comprise the President, Vice President, Secretary and Treasurer to run the day to day administrative affairs of this Branch under the direction of Council and carry out the policy determined by Council from time to time. That all cheques, drafts, bills of exchange, and promissory notes shall be signed by, or electronic financial transactions authorised by the Treasurer or President, and by any one of the Secretary or Vice-President.
13.1. At all Annual General or Extra-Ordinary General Meetings of this Branch, having twenty-five (25) percent of Ordinary, Life or Adult Family Members present shall be a quorum and all matters shall be decided by a majority of votes. At all Council Meetings a simple majority of the whole of the Council Members shall be a quorum and all matters before the Council shall be decided by a majority of votes.
13.2. No resolution of this Branch may be rescinded except by a superior Committee or Meeting unless the motion for rescission is on notice in writing one month in advance.
14. CASUAL VACANCIES
14.1. Should any vacancy occur in the Council of this Branch other than in the normal course of elections, the Council shall have power to fill such vacancy and such Member duly appointed shall hold office for the unexpired portion of that predecessor's term.
15. HOLDING OF MEETINGS AND NOTICES
15.1. Regular meetings of the Council shall be held in each year at such frequency, times and places as are necessary to properly manage this Branch and deal with all business of this Branch and such meetings shall be held not less frequently than three (3) monthly. All Members of Council shall be given at least seven (7) days prior notice in writing of any Council meeting except in the case of emergency.
16.1. The President shall be the Chief Executive Officer and Chairman of this Branch. He shall act as liaison officer between this Branch and all other branches, bodies, persons or groups including Governmental or semi-Governmental bodies. The President’s occupancy of office shall be limited to three (3) consecutive terms (36 months), after which he must relinquish the position for a period of at least one (1) term (12 months), when he is again eligible to nominate for the position. He shall not have a vote.
17. VICE PRESIDENT
17.1. If for any reason the President is unable to perform his duties, the Vice-President shall occupy his position and perform his duties having the same authority as the President. If for any reason the office of the President shall become vacant, the Vice-President shall succeed in office.
18.1. The Secretary shall be under the supervision and direction of the Council and shall keep a record of Members, record attendances, be concerned with and record all correspondence, record the minutes of all meetings, record resolutions adopted and the activities undertaken by this Branch. The Secretary shall summon meetings of the Council and this Branch.
18A. ASSISTANT SECRETARY
18.A.1 The Assistant Secretary shall be under the supervision and direction of the Council and shall in the absence of the Secretary, undertake that role. If for any reason the Secretary is unable to perform his duties, the Assistant Secretary shall occupy his position and perform his duties having the same authority as the Secretary. If for any reason the office of the Secretary shall become vacant, the Assistant Secretary shall succeed in office.
19.1. The Treasurer shall keep correct books of account showing the financial affairs of this Branch and be responsible for the care of this Branch's funds. The Treasurer shall receive all moneys from the Secretary and deposit same in a bank or banks nominated by the Council and attend to payment of the liabilities of this Branch when authorised and directed by the Council.
19.2. The Treasurer may convene a Finance Sub-committee of at least two (2) Members nominated by Council to audit the Branch accounts. Such Sub-committee shall report to Council.
20. PUBLIC OFFICER
20.1. The public officer of the Branch will be a resident of the State of South Australia, who must within fourteen (14) days of incorporation of this Branch, and when elected at any other time thereafter, give notice to the Registrar of the appointment, the full name, address and any subsequent changes therein, and;
20.2. he shall hold and be responsible for the safe keeping of the Seal of this Branch, and shall affix the Seal to any instrument when authorised and instructed to do so by the Council;
20.3. he shall be the guardian of the rights of full Members and associate Members of this Branch, and to whom these Members may lodge a petition requesting the restitution of any rights that may happen to be denied to them, or the rectification of any practices they may deem to be improper;
20.4. he is empowered to convene a Special General Meeting of this Branch and to investigate the grievance of a petitioner, should he believe it wise, prudent or necessary to do so;
20.5. he must fulfil those duties required by the Associations Incorporation Act 1985, of the State of South Australia or an Act amending the same or in substitution thereof;
20.6. he may attend all Meetings of this Branch.
21.1. The financial year of this Branch shall be from 1st July to 30th June next.
21.2. Annual subscriptions, affiliation fees, or any other per capita fee or levy will be fixed by this Branch at the Annual General Meeting.
21.3. All moneys of this Branch shall be paid into the general account of this Branch at such bank as the Council shall from time to time direct.
21.4. No moneys shall be drawn from this account by cheque or by electronic means unless authorised or signed by the President or Treasurer and by any one of the Secretary or Vice-President No cheque shall be signed or money withdrawn unless such withdrawal has been sanctioned by the Council.
22.1. This Branch may at any time appoint any number of persons of distinguished position or attainments to be a patron of this Branch. An elected patron of this Branch shall not have any voting rights or seek any office of this Branch.
23. MEMBERSHIP RIGHTS AND OBLIGATIONS
23.1. Membership of this Branch shall entitle Members to all rights and privileges and subject to all obligations which Membership in this Branch confers or implies.
23.2. Without limiting such rights and obligations, the rights of Ordinary, Life and Adult Family Members shall entitle them to nominate any other Ordinary, Life or Adult Family Member as a candidate for office of Council and the right to vote in all matters requiring a vote of the Members and such obligations shall include a regular attendance of office bearers and Council Members, prompt payment of dues, participation in Branch activities and conduct reflecting a favourable image of this Branch in the community.
23.3. Every Member of this Branch shall within fourteen (14) day communicate to the Membership Secretary his change of address.
23.4. The annual subscription and other fees shall be paid punctually to the Membership Secretary of this Branch no later than twenty eight (28) days after the due date.
23.5. If any Member shall fail to pay the annual subscription within twenty eight (28) days of the due date, written notice shall be sent by the Membership Secretary of this Branch to a Member calling attention thereto and if such subscription shall not be paid within one calendar month after the posting of such notice that Member shall cease to be a Member of this Branch and statutory requirements will be adhered to.
24. INFRINGEMENT OF RULES
24.1. Every Member of this Branch undertakes to comply with the Rules, By-Laws and Resolutions passed and approved by the Council. Any refusal or neglect to do so may render such Member liable to disciplinary action.
24.2. The Council of Management shall have the authority to penalize any member who is found guilty of infringement of any Rules, By-laws or Resolutions, or if any Member shall in the opinion of the Council be guilty of any conduct deemed by it to be unbecoming a Member or prejudicial to the interest of this Branch such Member may be; censured, placed under probation, recommended to undertake remedial action, suspended or expelled, or refused renewal of membership. This includes, but is not limited to; disruptive, unruly, aggressive or unsafe behaviour.
24.3. A complaint against any member or members of the Branch will only be accepted, if it is in writing and signed by the complainant.
24.4. Any member who may be considered to have infringed any Rule, By-Law or Resolution, shall be called upon to appear before the Council, sitting as a disciplinary committee, within 28 days of the infringement coming to the attention of the Council, to answer such charges as may be laid against him. If such charges be found to be proven the Council may censure, suspend or expel, or refuse renewal of membership. The Council must summon the alleged offender to appear before it within 28 days, otherwise the matter shall be deemed to be closed.
24.5. Any member so censured, suspended or expelled, or refused renewal of membership shall be notified in writing by certified mail within seven (7) days of such penalty being imposed.
24.6. If a member, against whom a charge has been laid under the clauses, refuses or fails to attend the meeting of the Council at which the said charge or charges are to be heard, the charge may be heard in his absence.
24.7. Any Member expelled in accordance with the Constitution or otherwise ceasing to be a Member of this Branch shall forfeit all rights to any claim upon this Branch.
24.8. Any decision made by the Council sitting as a disciplinary committee must be carried by a 75% majority.
25. APPEAL DISCIPLINARY ACTION
25.1. Any member who is disciplined shall have the right to appeal against such penalty. A written appeal must be lodged with the Secretary within 21 days of the affected member having received notification of disciplinary action.
25.2. Upon receipt of a written appeal from the affected member, an Extra Ordinary General Council Meeting shall be held within 28 days of receipt of the appeal, at which time the Council may speak to the action which led to the member’s penalty, and the member may speak on his own behalf.
25.3. Should the Meeting resolve to support the penalty imposed by the Council under Section 24 then the member shall have the right to appeal against such penalty to the SSAA (SA) Inc. The appeal must be in writing and lodged with the Secretary of SSAA (SA) Inc. within 14 days of the Extra Ordinary General Meeting.
25.4. All Appeals lodged under sub-section 25.3 shall be heard by the Executive Committee of SSAA (SA) Inc. sitting as an Appeals Tribunal.
25.5. The Tribunal may accept additional evidence to the written Appeal, in whatever manner that it sees fit.
25.6. A decision must be carried by a resolution approved by seventy five (75) per cent of the members of the Executive Committee from SSAA (SA) Inc.
26. THE ONLY CONSTITUTION OF THIS BRANCH
26.1. This shall be the only Constitution of this Branch and shall come into force forthwith and shall not be altered, varied, added to or repealed unless seventy-five (75) per cent of Branch Ordinary, Life or Adult Family Members present at a Meeting Specially convened for that purpose are in favour of such alteration variation, addition or repeal and who must be given prior notice of motion in writing received not less than twenty one (21) days prior to the Meeting.
26.2. Sub-section 26.1 shall not be added to, altered or repealed unless seventy-five (75) per cent of such Ordinary, Life or Adult Family Members present at such Special Meeting vote in favour of such amendment. S.S.A.A. (State) approval is required.
27. APPLICATION OF PROPERTY, ASSETS AND INCOME
27.1. The property, assets and income of this Branch, shall be applied solely in furtherance of its above mentioned objectives and no portion shall be distributed directly or indirectly to the members of the Branch except as bona fide compensation for services rendered or expenses incurred on behalf of the Branch.
27.2. Provided that nothing herein contained shall prevent the payment in good faith of remuneration to any officers or servants of this Branch or any Member in return for services actually rendered nor prevent the payment of interest on money borrowed from any Member of this Branch.
28. FAILURE OF THIS ORGANISATION
28.1. If this Branch becomes defunct or is abandoned, its funds, property or assets shall be transferred to the S.S.A.A. (State) but if this Branch is not revived after a lapse of five years S.S.A.A. (State) after deduction of its charges shall apply the residue thereof for the benefit of another organisation within South Australia having objectives the same or similar to those of this Branch before it ceased to function, which is exempt from income tax.
29. AUTHORISATION TO BORROW MONIES
29.1. If at any time this Branch shall pass a resolution authorising the Council to borrow money for the purposes of this Branch the Council shall thereupon be empowered to borrow such amount of money either at one time or from time to time and at such rates of interest and in such form or manner and upon such security as shall be necessary.
29.2. All Members of this Branch whether voting on such resolution or not and all persons becoming Members of this Branch after the passing of such resolution shall be deemed to have assented to the same as if they had voted in favour of such resolution.
30. THE COMMON SEAL OF THIS BRANCH
30.1. The Common Seal of this Branch shall not be affixed to any deed or document without the prior authority of a resolution by the Council. All documents requiring execution by this Branch shall be sealed with the Common Seal and countersigned by either the President or the Secretary together with one other Member of the Council.
31. THE NAME, EMBLEM AND GOODWILL
31.1. The name, emblem, insignia or badge of this Branch shall be of a design approved by the Council. The name, goodwill, emblem, and badge and other insignia of this Branch shall not be used for any purpose except those expressly authorised by the provisions of this Constitution or by policies of this Branch and no other individual or identity may use the name, goodwill, emblem or other insignia of this Branch without such written consent first had from the Council.
32. INTERPRETATIONS AND AUTHORITIES
32.1. In the event of any doubt or difficulty arising as to the meaning of any rule or to any question arising as to their interpretation Council shall have power to pronounce a decision thereon and its decision shall be final and binding on Members.
32.2. In the absence of rules in this Constitution or in the By-Laws of this Branch the proceedings of this Branch's Council Meetings and Annual or Special General Meetings shall be conducted in accordance with N. Renton's “Guide for Meetings and Organisations”.
33. WINDING UP
33.1. Winding up – the Association may be wound up in the manner provided for in the Act (Associations Incorporation Act 1985). (added by Consumer & Business Services 13 March 2019, noted by Public Officer S Fantinel)